Under the supervision of the Preschool Director, the Clerical Office Assistant shall perform the administrative office duties of the Preschool, School-age, and Camp programs.  The assistant is responsible for answering the phones, providing quality customer service, answering the door to screen and check the students, campers and staff in, assisting in all office administrative/preschool office duties.

• Assist Preschool Director, as well as other Managers, with responding to parents in a timely matter, taking messages, and assigned clerical duties.
• Follow safety protocols at all times, to include screening parents and staff before opening the childcare door.
• Perform Daxko accounting system tasks; running rosters; look up students in an emergency.
• Track the school-age numbers and handle concerns from SACC staff at aftercare; directing them to their coordinator of assistance is needed.
• Assist in assuring quality customer service, through phone answering and front door, welcoming families and students, vendors and tours.
• Assist when emergencies arise during program hours, possibly covering in a classroom if needed.
• Assure office is organized and presentable, assist with putting away supplies.
• Assure all students have been signed out at their dismissal time.
• Responsible to communicate effectively with supervisor any concerns or messages from parents at dismissal.
• Responsible to report any suspected child abuse.
• Act in accordance with the YMCA philosophy, goals, policies and procedures while working.

The employee must be mature, responsible, and have experience in bookkeeping and office duties.  The employee must possess skills in typing, computer operations, communications, organizing, and the ability to follow through to completion on assigned tasks.  Employee must have positive attitude and great communication skills.